Admin Executive job in Singapore SGD4000-4,800/month

June 2, 2023
SGD 4000 - SGD 4800 / month

Job Description

Job Description:

Accounts payable

  • Verify all approved supplier invoices, statutory payments, staff claims to ensure accuracy and paid within credit terms or deadlines.
  • Perform creditor reconciliations for all suppliers to ensure all transactions have been properly taken up and to detect error.
  • Verify and process Advertising & Promotion claims.
  • Vendor and Advertising & Promotion payments processing.
  • Prepare quarterly GST returns
  • Accounts payable

Accounts receivable and sales

  • Ensure accounts receivable collections, rebates, discounts, incentives, etc have been
  • offset correctly and posted.
  • Perform debtor reconciliations to ensure all transactions have been properly taken up
  • and to detect error.
  • Send statement of accounts to customers and liaise with customers, Regional Sales
  • Director and Market Manager for prompt collection.
  • Prepares relevant approved credit notes to customers.
  • Prepare, compile and consolidate sales information for both HQ and local reporting.
  • Advise Finance Director on customer credit status for purpose of releasing blocked sales orders.

General ledger and month end reporting

  • Posting of all journals – prepayments, accruals, management adjustments, reclass etc
  • Check and process Goods-in-transit transactions.
  • Performs month-end closing checking and tasks.
  • Prepares monthly financial statements and audit/tax schedules.

Other finance related matters

  • Prepare bank reconciliation and petty cash count.
  • Involve in year-end audit and preparation of audited report, tax audit and annual return preparation and analysis, mid & year end stock takes and fixed assets count.
  • Prepare GST submission on quarterly basis.
  • Other ad-hoc matters assign by superior.

Providing office administration support

  • Provide general office admin supports as per the following:
  • purchase of stationeries and pantry supplies including refreshment and biscuits with identified suppliers
  • upkeep of office furniture and appliances including projector, copier, telephone system, to contact the service provider or contractor for repair and maintenance as and when required
  • registration of new and out-going employees for lift access card, office access card,
  • season parking (if relevant) and Singtel company phone package (if relevant)
  • liaise with cleaning company and supervise part-time cleaner
  • answering phone calls for general enquiries
  • receiving visitors
  • arrange for centralized courier to Malaysia 2 time a week
  • printing of letterhead and name cards
  • coordinator for company events (1-2 times in a year)


Diploma in Accountancy or currently pursuing Professional Qualification i.e. ACCA, CIMA, MICPA, ICAEW

At least 3-4 years’ working experience in the same capacity

Assertive, self-initiative and able to work under pressure.

Good interpersonal and analytical skills, detail-minded, proactive, independent

Good command of written and spoken English and Mandarin.

Proficiency in using PC applications i.e. Outlook, MS Office, Word Processing, etc. Experience in SAP is an added advantage.

**We regret that only short-listed applicants will be notified**

EA Licence: 01C4394 (PERSOLKELLY Singapore Pte Ltd)

Reg No: R22110690 ( Chai Zhenyi )

Additional Information

Career Level

Junior Executive


Not Specified

Years of Experience

3 years

Job Type


Job Specializations


Company Overview

PERSOLKELLY is one of the largest recruitment companies in Asia Pacific providing comprehensive end-to-end workforce solutions to clients.

Headquartered in Singapore, the company was established in 2016 and is a joint venture between Kelly Services, Inc. and affiliates of PERSOL HOLDINGS Co. Ltd.

Today, PERSOLKELLY operates more than 45 offices across 13 markets including Australia, China, Hong Kong, India, Indonesia, Korea, Malaysia, New Zealand, Philippines, Singapore, Taiwan, Thailand, and Vietnam.

Our deep market understanding and industry expertise, honed over four decades of operations in Singapore, gives us an edge in driving business change and empowering your organisation to overcome future HR challenges. We combine our expertise with genuine human insights to provide strategic solutions for your HR needs. Our team will partner with you to enhance your HR practices, so you can confidently achieve more.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries.

Please visit for a copy of our Privacy Policy.

For more information, please visit

Additional Company Information

Registration No.


EA No.


Company Size

51 – 200 Employees

Average Processing Time

8 days


Human Resources Management / Consulting

Specific Location

Fort Canning

Singapore Post

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