Ariel Plata

• Maintains and manages all important documents and assures that it is easily accessible and stored. • Examines related files to release blueprints, drawings, permits, payment certificates, and engineering documents to operating departments. • Responsible for providing secretarial, clerical, administrative support to the Managers and staff. • Prepare emails and correspondences both internal memorandum & external letters. • Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. • Generate the various document control reports as required. • Maintain updated records of all approved documents and drawings and their distribution clearly • Maintain the files and control logs as required by the project.

• Prepare correspondences, both internal memorandum, external letters, MOA and MOU’s, Bank requests and submissions. • Handles Department email, read and discuss the email to the Manager or staff and make necessary replies and actions. • Review Financial clause of Letter of Award, Confirmation, Agreements. • Prepare reports, presentations, or other documents as instructed by the manager. • Prepare Cheques and pay out of cheques • Prepare Invoices, Debit/Credit Notes, Vouchers, Receipts, Petty Cash • Prepare Applications/amendments for Tender, Advance Payment, Performance Bond, Payment, Retention Guarantees • Prepare Letter of Credit applications, Loan Applications and all bank submission • Responsible for providing secretarial, clerical, administrative support to the Managers and staff. • Receive visitors and/or answer telephone calls and give information required by the callers, and assist suppliers/subcontractor’s for their payments. • Follow-up reports and update necessary record on pending issues and report to the manager the status and appropriate actions taken. • Receive and send files using Sharepoint Application and distribute documents to concern staff/department. • Conduct monthly inventory of office supplies and make preparation of the monthly materials requisition in ERP • Carry out any additional, but reasonably related duties, functions and appointments as advised by the manager

• Support family mini retail store by providing assistance in sales, purchases and inventory management.

Executive & General Administrative Duties: • Provide high-level administrative support to the Country Manager, CEO, COO and Engineering Department Managers while managing various office operations such as human resource, procurement, finance, tenders and contracts. • Developing and managing the Country Manager’s work agenda in a manner that would utilize Country Manager’s time schedule effectively • Providing advice to colleagues and senior managers on administrative matters. • Ensures accuracy of all documentation (letters, meeting minutes, reports, etc) for all office correspondence and submissions and ensures all are delivered internally and externally in proper and timely manner. • Developing periodic reports related to the activities of the company (Projects, Proposals, Invoices, Collections, HR). • Communicates with clients (government offices, project managers of local and international consulting and contracting companies) on behalf of the country manager • Coordinates directly with concerned Engineers and Department Heads from our Head office- Jordan for any technical support required in our branch. • Generates Project status and Invoice Reports on a regular basis • Perform a variety of key customer and staff relation functions • Managing all administration tasks including: managing administration staff (Secretary, Document Controller, Public Relations Office, Office Asst. and Driver) • Take charge of any procurement and logistics requirements • Handling any other work related activities as per the directions of the Country Manager. Human Resource Duties: • Managing, coordinating and maintaining day to day HR administration related issues. Preparation of Company policies and procedures. • Dealing with all of the recruitment needs and employment issues of the company. • Ensuring the timely recruitment of new employees into the business from the initial job offer being made through to their induction into the company including offer letters, medical and contracts etc. • Serves as Mobilization Specialist for supervision projects; coordination and performance of project requirements. • Generates payroll and timesheets for all employees on a monthly basis. • Prepare Annual Leave Pay Computations/ End of Service Gratuity/Overtime Payments • Prepare Internal memorandum, and oversees the implementation of the company regulations. • Coordinating with concerned employees regarding issues related to the Country Manager’s office affairs and to arrange for internal meetings. • Making sure that any promotions, transfers and pay rises take effect as planned.